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Vendor Management System

As organizations seek new and creative ways to address the changing economic climate and the shifting demands for productivity and efficiency in the workplace, they struggle to manage and measure a workforce comprised of salaried, hourly, and contingent workers.

PeopleFluent’s Vendor Management System (VMS) provides visibility into the extended workforce, allowing organizations to better manage spend, compliance, risk, and efficiency. PeopleFluent provides solutions that address your total workforce to ensure alignment, assessment, measurement, and productivity across the enterprise.

PeopleFluent Vendor Management System helps organizations effectively and efficiently manage their temporary, consultative, and professional services workforce. By improving operational efficiencies, cost controls, compliance, and invoice controls for staff augmentation and professional services spend, PeopleFluent VMS enables you to leverage the contingent and services procurement workforce as a strategic component of your overall human capital management strategy.

PeopleFluent Vendor Management System enables organizations to achieve fluency in the management and optimization of their contract and temporary labor by designing solutions to address capabilities for both contingent and services procurement spending. By using the solution to improve operational efficiencies, control costs, and establish visibility and planning of their contingent labor, the solution enables organizations to successfully deliver impactful and measureable results, while leveraging their extended workforce as a strategic component of the overall human capital management strategy.

Learn more about how Blue Cross Blue Shield of South Carolina saved more than $1.5 million using the PeopleFluent Vendor Management solution.


vendor management system

End to End Contingent Management

PeopleFluent Vendor Management System provides a single solution that manages both contingent labor as well as the wide variety of service categories such as Statement of Work (SOW) projects, independent contractors, and indirect services.

The solution is designed to make contingent hiring more intuitive for both procurement and hiring managers. Capabilities include identification and management of contingent, full-time, temp-to-perm, independent contractors, 1099s, and direct hires. Process controls are standardized controlling cost and lowering risk. All of these improvements are visible and measureable through detailed and timely reporting and analytics.

vendor management system

Compliance and Risk Mitigation

The solution includes a configurable compliance library, which streamlines the enforcement and proactive tracking of action items and tasks throughout the lifecycle of an organization’s traditional and extended workforce.

Use the flexible and robust billing rules engine within PeopleFluent Vendor Management System to set market rates for your specific job descriptions, either as vendor guidelines or to not exceed rate limits. Create rate cards to enforce pre-negotiated rates with your vendor consortium, and set rate structures or billing rules to define base rates.

PeopleFluent Vendor Management System provides robust compliance and risk mitigation capabilities, which facilitate the ability to audit vendor pre-engagement requirements such as background checks, healthcare certificates, vendor insurance certificates, NDAs, tenure management, 1099, and more.

vendor management system

Services Procurement

Managing and tracking your organization’s spending associated with fixed price / fixed deliverable, milestone, and time & material contracts can be challenging. Expanding organizational visibility and control objectives while encompassing competitive procurement methodologies for the organization’s professional services spend is a natural progression and delivers recognizable cost savings and avoidance, in conjunction with established compliance and risk mitigation goals.

You can manage vendor activity in terms of spend, per vendor bill rate, and hours analysis, among other metrics. Additionally, you can manage rates on a per-vendor and a per-candidate basis via rate card analysis that can be used in periodic reviews to gain cost efficiencies as well as in audits.

For engagements that are managed via deliverables and/or fixed fee payments, PeopleFluent Vendor Management System provides the ability to track resources on a per-project basis (e.g. via SOW). Business Intelligence & Analytics tools provide deep visibility into each of these scenarios, whether vendor or project-based, to monitor budgets and to accurately report the current status of each project.

vendor management system

Blended Full-Time & Contract Workforce Visibility

PeopleFluent delivers the only solution for comprehensive business intelligence and analytics across all labor types – including salaried, hourly, and contingent. You can combine data from all segments of recruiting and hiring into a single consolidated view, and use this actionable information as the basis of true workforce planning.

Language and Localization

PeopleFluent Vendor Management System provides a single solution that allows workflows to be created and managed that are unique to each country. PeopleFluent supports the requirements for these workflows that include language, currency, data privacy requirements, employment questions, rate calculations, tax requirements, timesheet data capture and rules. PeopleFluent VMS provides the ability to manage currency conversion that allows for multi-currency reporting, in which data can be presented in both the local currency and rolled up to the defined base currency for an organization. Distributed enterprises can employ standardized processes, while supporting location-specific variations.

vendor management system

European Union's Agency Workers Directive and United Kingdom Agency Workers Regulation

The European Union drafted Agency Workers Directive requires that temporary workers employed by staffing agencies are provided basic working and employment conditions that are equivalent to that of the client’s direct employees when performing the same job function. In accordance, PeopleFluent offers a configurable compensation and benefits feature plus robust business intelligence to strategically support and monitor compliance across various interpretations.

Intelligent Analytics and Benchmarking

PeopleFluent Vendor Management System provides you with real-time delivery of actionable knowledge and analytics. The comprehensive library includes best market practices to analyze your contingent workforce by skill utilization, vendor spend, budget to actual, labor hours analysis, and more to optimize future spend and to identify forward-looking optimization opportunities.

Vendor Management System business intelligence includes more than 90 business optimization dashboards based on leading industry best practices which are easily customizable to each client and fully documented. Multiple levels of user authorization provide secure access to information in the data warehouse, giving end-users, program sponsors and executives real-time access to information—not merely raw data—empowering informed business decisions.

To learn more about how our Vendor Management System software can benefit your business, please contact us today.

PeopleFluent Vendor Management System Version 6.0 Adds Enhanced User Experience