Published: Jun 2, 2022Time to read: 5mins Category: Org Charting
3 Reasons Why You Should Update Your Org Charting Software
The amount of movement in today’s workforce is unprecedented, and older org charting software might not be giving you the clearest picture of your organization. Read on to learn why it’s time to switch to an updated org charting system.
We’re living through one of the most volatile employee markets in recent memory. Individuals are moving internally or seeking opportunities with other organizations in record-breaking numbers. Not to mention people leaving full-time roles to join the gig economy or start their own businesses. In March 2022, 4.5 million people left their jobs. Retirements are also on the rise. A reported 3.5 million people aged 55 and over have retired since 2019. Regardless of the reasons for someone leaving, each departure from an organization creates a void that needs to be filled. Internal transfers are the most cost-effective way for organizations to fill these gaps, but they also result in a ripple effect of internal movement within the organization.
Keeping track of all those employees moving around can make maintaining an accurate organizational chart quite challenging. That’s why it’s so important to use the most up-to-date version of your org charting software available. We’ve outlined three features of PeopleFluent’s updated org charting software and how they can benefit your organization.
1) Fully Configurable Workforce Visualization
Each organization has a unique set of circumstances, and one-size-fits-all software cannot necessarily accommodate everyone’s specific needs. The ability to fully customize your software gets the employee data in front of you that you really need to see without distracting you with unnecessary information.
Without being bogged down with extra data, you can get to the information that you really need to make data-driven decisions about your workforce. Updated software like PeopleFluent OrgPublisher pulls and organizes your employees’ data from multiple sources—including enterprise resource planning (ERP) software, human resource information systems (HRIS), payroll, and applicant tracking systems (ATS)—to enable quick, secure access to key performance indicators (KPIs) within the context of your organizational structure.
Having all your employee data imported into your org charting software keeps everything easily organized and in one place. It also gives you the ability to proactively monitor your KPIs and highlight performance goals. Your combined employee data can be used to create ad-hoc reports for analyzing any metric needed to make organizational decisions.
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2) Future-Forward Planning
Another benefit to upgrading your org charting software is having an embedded what-if planning tool. There may be times when some of your key employees must take an extended leave of absence for medical or personal reasons. When that happens, you can use the what-if tool to preview and compare the results of various change scenarios. You’ll see the most efficient course of action based on your employee data, so you can make the best decision about how to distribute someone’s responsibilities and keep your departments running smoothly.
You can also make more long-term future plans. Whether it’s because of retirement or a new opportunity, nobody stays with a company forever. What-if planning in your org charting software helps you identify the most critical positions in your organization, and compare potential succession candidates based on your employee data. The software lets you use your criteria to make side-by-side comparisons of your succession candidates as well as view all of your successors in relation to your organization’s hierarchy.
As we all know, the workforce of today remains uncertain. Future planning tools prepare your organization for uncertainty and save your team time and resources in the long term by helping you maintain continuity in your workflows when change occurs.
FROM THE BLOG| ‘3 Reasons Why What-If Planning Is Vital for Your Organization’
3) Accessibility and Flexibility
We’re living in a digital age, and the number of employees working remotely is increasing. According to an Upwork report, the expected growth rate of full-time remote workers will increase to 65% by 2025. With more and more people working outside of traditional office settings and using a plethora of devices, it’s important to have org charting software that’s easily accessible and flexible.
Leaders can be found working from a smartphone or tablet just as easily as a laptop. Updated org charting software like PeopleFluent OrgPublisher is accessible on any web browser on any desktop or mobile device. It also has enhanced security features to keep all of that employee information protected using multiple controls. Organizational leaders choose who can access the software and how much information people can see. You get the flexibility of using the tools wherever and however you want and the peace of mind that your data stays secure.
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Org charting software that configures and manages dynamic hierarchical organizational charts gives your team the data it needs to make informed decisions for your organization. When highlighting all of your headcount relationships—including indirect reports, chain of command, and open positions—you’ll have the data you need to see the skills of your workforce, the progress towards your goals, and everything in between.
You’ll also be prepared for the future with safe and flexible software that can help you plan for various scenarios and meet your specific needs.